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Concerned About the Health of Your Website? Download our Checklist.

Amber
Amber Young

There are so many factors that go into creating and maintaining a successful website that it can be hard to know where to start. It’s also difficult to prioritize your limited time and resources. That’s why we made a checklist to help you track best practices, from design, to user experience to accessibility, SEO and everything in between. 

Use it as a reference to evaluate your website and focus your energy on the areas where you can make the biggest impact for your business and your audience.         

We’re planning to create more checklists that dive deeper into some of our main practice areas. Let us know if there is a topic that would be helpful to you by writing to hello@kanopistudios.com.     

Get the checklist   

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How to write a winning RFP

Starting a new website project can feel overwhelming. Finding the right agency — one that truly understands your needs and can deliver effectively — is crucial. The best way to set yourself up for success? Ask the right questions from the start. But equally as important is providing as much clarity as possible in your Request for Proposal (RFP), ensuring that the responding agencies can offer accurate estimates and informed responses.

For large organizations with multiple decision-makers (we’re looking at you higher education and healthcare!) this process can be even more complex. Procurement requirements, departmental priorities, and differing opinions can make alignment challenging.

We see a lot of RFPs … ones that are 100 pages long and full of legal and procurement boilerplate, to those that are just three to five pages (and in case you were wondering, we prefer the shorter, more concise ones that get to the heart of the problem). So we have thoughts on what makes a great RFP.

To simplify the process, we’ve created an RFP template to serve as a foundation for your next website project. Our friends at the Drupal Association have written an RFP template as well specifically around open source projects.

As you work through the template, here are a few essentials to keep in mind:

  • Know your goals. Align with your internal teams in advance of the RFP process to define (and align) your needs.
  • Think in terms of building a long-term relationship. A good partnership with your vendors is key and should be established from the beginning. Do you like them as people? Can you imagine being on hours of calls? Choose an agency you can imagine collaborating with for years.
  • Be transparent. Clarity will benefit everyone. The clearer you are, the stronger and more customized the proposals you’ll get.
  • State your budget. This is a big one. When you include a realistic budget range, agencies can tailor their recommendations and avoid over- or under-scoping. It saves everyone time, builds trust, and ensures proposals are grounded in what’s achievable. Also consider reserving some percentage for contingency.  
  • Don’t be overly prescriptive. Describe your challenges, not the exact solutions. Good agencies are gifted at coming up with expert solutions to challenges that are stated in terms of problem statements or business objectives. Keeping an open mind will allow you to see (and compare) your prospective vendor’s recommendations and benefit from their expertise. 
  • Give yourself and your vendor enough time. Start the RFP process before your need is immediate to avoid extra pressure on both sides to meet an unnecessarily tight timeline to respond. Allowing more time can also mean more considered and complete responses.
  • Talk to your potential vendors ahead of time. This allows you to establish the relationship and pre-select the ones you suspect will be a good fit. The right vendors can provide a lot of value early in the process, which may even help inform the scope or direction of the RFP. Even better? Complete your strategic planning first to get extra clarity.

If you use AI to write your RFP:

AI tools can help you get started faster, but be careful: they tend to add unnecessary detail (and bloat equals a higher budget). To keep your RFP sharp:

  • Begin with a clear problem statement and desired outcomes.
  • Ask AI to outline sections, not write a full document.
  • Review, refine, and delete anything that doesn’t add value.
  • Separate “must-haves” from “nice-to-haves.”
  • Always have a human proofread any AI parts of your RFP to sanity-check the output against your goals and budget.

What’s next?

Once you’ve written that RFP and gotten responses back, it’s time to choose your vendor! We’ve also got advice on how to evaluate the RFP responses you receive.

Kanopi’s Allison Manley gave a presentation at the NTC Conference on how to write a winning RFP. Check out her presentation below to get more in-depth information.

SFCM blog

Symbiosis FTW: Better Living Through Partnerships

“Mutualism” is a fancy term for a mutually beneficial, symbiotic relationship between two entities in nature. Organisms, from simple to complex, team up and help each other to the benefit of both; resources that may be scarce for one organism are easily provided by the other. So, how can mutualism apply in the agency world? The modern approach to building technology-agnostic experiences, allows the evolution of the User Experience and Design to lead the executional decisions on “how” (the technologies) to build the “what” that has evolved. At times, firms look for a partnership to complement their team. Therefore, mutualism with other agencies can become an extension of the firm and seamlessly keep projects moving forward.

At Kanopi Studios, we feel that a symbiotic collaboration of great minds breeds great work together! That’s why we are proud to highlight our partnership with Mule Design Studio on the San Francisco Conservatory of Music (SFCM) website.


San Francisco Conservatory of Music gives students the framework and foundation to succeed throughout their studies and careers, creating a path of lifelong learning. In partnering with Mule Design Studio, SFCM was looking for a full web transformation; one that would showcase the Conservatory’s unique mission and offerings. The goal was to delight prospective students and their parents and provide pathways to relevant content inspiring them to want to study at SFCM. SFCM also wanted a robust and manageable content administration process.

Mule expertly constructed an experience to propel the brand experience and accomplish these goals, then chose Kanopi Studios as their Development Partner to bring the experience to life.


“We seek development partners who specialize in implementing state-of-the-art web experiences. Kanopi’s decade-plus experience in Drupal development, their ingenuity, and their people are why we chose to work with their studio. Mule takes a holistic approach to strategy, design, and technology, and selecting a partner like Kanopi to be a part of delivering a successful site is imperative.”

– Mike Monteiro, Mule Design


Kanopi constructed a dedicated multidisciplinary team to perform technical guidance, feasibility and executional services for the project. Together, Mule and Kanopi provided thought-leadership on real-world implementation and actualization of design, while building a blueprint for the end user’s experience, both visually and technically. The partnership between Mule and Kanopi was seamless, and the teams strived to provide a unified experience for the end client.

As with many projects, there were complexities. In this case, the end-result needed to be more of a customized web solution. Not only did the experience require carefully crafted content, the sheer volume of content required a mindful execution for the front-end to be flexible to accommodate it, as well as the CMS administration that powered it. There were also integration points, such as an EMS calendar system. In order to further integrate the calendaring system into the experience, we were able to create a customized model to group related taxonomy with events on the calendar and create a guide that SFCM could build out and load content into as needed.


“Kanopi conducted a thorough technical discovery phase to inform and define the technical specifications for the project. These were outlined in a scope document for the client and included all third party integrations. It also mapped our implementation plan, defined parameters, and called out specific criteria for the build. Throughout the project, Kanopi provided further detailed plans for the client around each milestone: CMS Training, Content Entry, QA Testing, and Launch. This documentation enabled a smooth, on-time launch.”

– Maggie Glaize, Mule Design


Alignment between Mule and Kanopi was critical to provide a unified execution, but the end client’s partnership with the teams was just, if not more, pertinent. SFCM assembled a multi-skilled team to tackle the project and methodically navigated stakeholders on their side to gain buy-in and lead the effort. The project success was an absolute collaboration between several organizations all working diligently toward common goals, and leaning on each other throughout to successfully launch the experience.

In nature, measuring the precise benefits to the individuals in a mutualistic relationship is not always a straightforward process, particularly when organisms can receive benefits from a variety of sources. By creating lasting, trusted, ongoing agency partnerships, Kanopi builds personal connections. The more we understand how our agency partners think, the more we can intuit what they need, and the more we can intuit project needs. Interactions between Kanopi and our partners are harmonious, as are the relationships we have with our end clients. 

Want to form a partnership with us on your next project? Contact us.

Drupal 6 End-of-Life Is Here

As promised, as of today, three months after the release of Drupal 8, the Drupal community will no longer support Drupal 6. The Drupal 6 end of life is upon us.  What this means for organizations with websites built in D6:

  • The Drupal community will no longer create new projects, fix bugs in existing projects, or write documentation, etc. for Drupal 6.
  • There will be no more core commits to the official tree on Drupal 6.x.
  • Drupal.org’s security team will no longer provide support or Security Advisories for Drupal 6
  • All Drupal 6 releases on project pages will be flagged as not supported.
  • At some point in the future update status may stop working for Drupal 6 sites.
  • Hosting providers such as BlackMesh will no longer provide any support to D6 sites.

Kanopi studios will continue to provide limited support to clients with Drupal 6 sites as they evaluate a path to upgrade to Drupal 7 or Drupal 8. Organizations with Drupal 6 sites should plan to upgrade their site as soon as possible.

For questions about upgrading to Drupal 7 or 8, please contact us.